Privacy Policy
Effective Date: 15/02/2026
Last Updated: 15/02/2026
Welcome to QuickHCM
QuickHCM is a cloud-based Human Capital Management (HCM) platform designed for businesses across the GCC, including Bahrain, Saudi Arabia (KSA), and the United Arab Emirates (UAE).
We are committed to protecting personal data in accordance with:
- Bahrain Personal Data Protection Law (PDPL)
- Saudi Arabia Personal Data Protection Law (KSA PDPL)
- UAE Federal Decree Law No. 45 of 2021
- Applicable international data protection standards
This Privacy Policy explains how we collect, use, process, store, and protect personal information.
1. Information We Collect
We collect information in the following ways:
1.1 Information You Provide Directly
When you:
- Request a demo
- Submit a contact form
- Subscribe to newsletters
- Communicate with us via email
- Engage with our marketing campaigns
We may collect:
- Full name
- Company name
- Job title
- Email address
- Phone number
- Country and business location
- Any other information you voluntarily provide
1.2 Customer & End-User Data (Platform Data)
As a Human Capital Management system, QuickHCM processes employee and workforce data on behalf of client organizations. This may include:
- Employee names
- Employment records
- Payroll information
- Attendance data
- Performance records
- HR documentation
- Organizational structure data
In such cases, QuickHCM acts as a Data Processor, and the client organization acts as the Data Controller.
1.3 Automatically Collected Data
When you visit our website, we may collect:
- IP address
- Browser type
- Device type
- Pages visited
- Time spent on pages
- Referral sources
- Cookies and tracking data
2. How We Use Your Information
We use collected information to:
- Respond to demo and inquiry requests
- Deliver and improve our HCM platform
- Provide customer support
- Ensure payroll and compliance functionality
- Maintain platform security
- Send relevant marketing communications
- Improve user experience and system performance
- Comply with legal and regulatory obligations
For marketing communications, we follow a targeted and industry-specific outreach approach as part of our lead generation and demo nurturing system
You may opt out of marketing emails at any time.
3. Legal Basis for Processing (GCC Compliance)
Where applicable, we process personal data based on:
- Consent
- Contractual necessity
- Legal compliance
- Legitimate business interest
- Regulatory requirements in Bahrain, UAE, and KSA
QuickHCM is designed to support compliance with GCC labor regulations and workforce reporting standards.
4. Data Sharing & Disclosure
We do not sell personal data.
We may share information with:
- Authorized service providers (CRM, cloud hosting, analytics tools)
- Payment processors (if applicable)
- Regulatory authorities when legally required
- Trusted technology partners necessary for service delivery
All third-party providers are required to maintain strict confidentiality and data security standards.
5. Data Storage & Security
QuickHCM uses enterprise-grade security practices, including:
- Encrypted data transmission (SSL/TLS)
- Role-based access controls
- Secure cloud infrastructure
- Firewall and intrusion protection
- Data backup and recovery systems
- Regular system monitoring and auditing
Access to client data is strictly limited to authorized personnel.
6. Data Retention
We retain personal data:
- For as long as necessary to provide services
- As required under contractual agreements
- In compliance with labor and financial regulations
- Until deletion is requested (where legally permitted)
Client-controlled employee data is retained based on the client’s internal HR policies and legal requirements.
7. Cookies & Tracking Technologies
Our website uses cookies to:
- Improve website performance
- Analyze traffic and user behavior
- Optimize marketing campaigns
- Enhance user experience
You may control cookie preferences through your browser settings.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of personal data
- Object to certain types of processing
- Withdraw consent for marketing communications
- Request data portability (where applicable)
To exercise these rights, contact us at the details below.
9. International Data Transfers
If data is transferred outside your country, we ensure appropriate safeguards are in place, including:
- Contractual data protection agreements
- Secure cloud hosting infrastructure
- Compliance with applicable cross-border data regulations
10. Children’s Privacy
QuickHCM services are intended for business use only. We do not knowingly collect data from individuals under the age of 18.
11. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.
12. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in:
- Legal requirements
- Platform features
- Security practices
- Regulatory compliance updates
Updates will be posted on this page with a revised “Last Updated” date.
13. Contact Information
If you have any questions regarding this Privacy Policy or data handling practices, please contact:
QuickHCM
Website:
https://quickhcm.com
Email: info@quickhcm.com
Phone: +973 1725 9007